With the increasing complexity in international, federal, and state governance, ensuring records management compliance is a growing concern for all enterprises, particularly for the Super Enterprise customer. Negative judgments and rapidly rising litigation support costs have placed a spotlight on the storage and data operations of large-scale enterprises.

The vast majority of compliance solutions offered today are narrowly focused on a single technology product, one type of corporate data, or as a reactive legal support service. These approaches are all fundamentally flawed: they define the compliance issue in either a technologically-myopic way or a way that solely emphasizes corporate policy tweaking. Not only are these approaches incomplete, but they can actually increase the risk of adverse judgments, penalties, and fines.

To achieve functional compliance, changes in legal policies must be mapped all the way through to IT policies and infrastructure, with supporting processes, lines of communication, and reporting structures. A complete solution requires a fully informed and interdisciplinary approach.

For this reason, NovusCG has partnered with a global law firm focused on national/international corporate compliance and a litigation support market leader to launch Compliance 360.

Compliance 360 (C360) provides a thorough review of your corporate compliance issues from both the Legal and IT perspective, enabling the executive board to make informed decisions which will minimize compliance risk, while maximizing the return on your records management operations. The findings and recommendations associated with each C360 engagement are covered under attorney-client privilege, and represent a pro-active approach to ensuring corporate records management compliance. A full C360 engagement includes:

• A full Legal and IT GAP analysis identifying:
  1. Applicable international, federal, and state regulatory requirements for corporate data management
  2. Highlight of key statutes and case-law relevant to your enterprise
  3. Identification of existing gaps and areas of concern in legal policy
  4. Audit of existing IT processes, policy, and infrastructure for management of corporate data
  5. Identification of existing gaps in IT operations as it relates to management of corporate data
• Enhancement of existing Legal data management policy:
  1. Recommended changes to legal policy for data management
  2. Development of new, or changes to existing, data management policy
• A corporate data management roadmap to meet current and future need:
  1. A mapping of existing legal policies to IT policies and recommendations for better alignment
  2. Recommended IT process changes
  3. Recommended IT infrastructure changes (reviewing specific technology options) and estimated operational impact
  4. Cost analysis of recommended IT operations and infrastructure changes
• Solutions qualification and integration*
  1. Solutions architecture and design
  2. Proof of concept testing and review
  3. Custom product integration